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Transfer Stamps

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Village of Oak Lawn

Real Estate Transfer Stamp Process and Requirements

Village Hall - 9446 S. Raymond Avenue, Oak Lawn, Illinois 60453               


  1. Transfer Stamp Declaration/Exemption. 

    A) The property Seller (or authorized representative) must submit or FAX a completed Real Estate Transfer Tax Declaration Form marked Declaration or Exemption to the Property Maintenance Division (708) 499-7823 at least (5) BUSINESS DAYS prior to the date of Real Estate Transfer/property closing or Exemption recording.  After the Real Estate Transfer Tax form has been submitted, seller should proceed with the following steps.   

  2. Property Maintenance Division .

A) The Seller must submit the COMPLETED copy of the Village of Oak Lawn Real Estate Transfer Tax Form marked Declaration or Exemption to the Property Maintenance Div. via E-mail at lheilig@oaklawn-il.gov  Lindsay Heilig (708) 499-7775 or shayes@oaklawn-il.gov  Sheila Hayes  708-499-7804 or drop off in the lower level of Village Hall. The Real Estate Transfer form ONLY may also be Faxed to:  (708) 499-7823 to expedite the process. Once a Declaration or Exemption form is APPROVED, that form is ONLY VALID for (30) DAYS from the date that is was approved by Property Maintenance.

 B) Liens or fines from the property, if ANY exist, need to be PAID and a Lien Payoff Letter has to be issued before the Real Estate Transfer Form will be approved for the purchase of stamps or an exemption letter can be issued.           

3. Final Reading of Water Meter and Final Water Bill.

A) The Seller must contact the Oak Lawn Water Billing Division at (708) 499-7762 allowing (5) business day notice prior to the date of purchasing Real Estate Transfer Stamps

B) The Oak Lawn Water Meter inspector will take a Final Water Reading and will provide a Final Water Bill receipt - upon payment of the Final Water Bill by the Seller.  The Real Estate Transfer Stamps will not be sold by the Finance Department without a copy of this receipt confirming that ALL Final Water Bills have been paid.

4. Real Estate Transfer Stamps. 

 A) The Real Estate Transfer Tax Stamps can be purchased on the Main Level-Cashier’s Window Finance Dept. Stamps and Based on Total Contract sales price, X $5.00 per Thousand. Any fraction of a thousand needs to be rounded up to the next highest thousand. Forms of payment that are accepted are:  CASH, CASHIER’S CHECK, MONEY ORDER, ATTORNEY’S CHECK & VISA, MC & DISCOVER.

5. Exemption Letter.

A)  The Real Estate Transfer Tax Exemption Letter will be issued at the Main Level-Cashier’s Window Finance Dept. for NO CHARGE after the Real Estate Tax Exemption Form has been approved by Property Maintenance Division.  Once a Declaration or Exemption form is APPROVED, that form is ONLY VALID for (30) DAYS from the date that is was approved by Property Maintenance. We require a XEROX copy of a  signed & notarized Deed and Xerox copy of the signed & notarized Statement by Grantor & Grantee is received in person or by mail included with a self-addressed stamped envelope to receive an Exemption Letter

If further information is needed you may contact:  Janet Konopko  in Finance Department    708-499-7780 or e-mail at:   jkonopko@oaklawn-il.gov

REAL ESTATE TRANSFER TAX FORM & INSTRUCTIONS


Real Estate Transfer Tax Refunds for:

Reinvestment in Oak Lawn  

 Senior Citizens 

Relatives